A Fraction of the Cost of a Hire.
None of the Overhead.
A fully managed virtual assistant — trained on real estate and capital-raising workflows — who runs your inbox, CRM, calendar, and investor follow-up every single day. So you can focus on closing the raise.
Free 30-min call · No obligation
Less than what you're wasting on freelancers who disappear.
Here's what got done today.
"Stellent's managed VA completely transformed how we run our raise. We went from missing investor follow-ups and losing warm leads to having every email triaged and every call prepped — without hiring a full-time employee. The ROI was immediate."
You're Running a Multi-Million-Dollar Raise on Sticky Notes and Good Intentions.
If any of this sounds familiar, you don't have a strategy problem. You have an operations problem.
You're doing every investor email yourself — and they're piling up.
Hot investors go cold because no one followed up in 48 hours.
Your CRM is 200 contacts in a spreadsheet with no real pipeline.
Your LinkedIn goes silent for weeks while you put out fires.
A Day in the Life of Your Stellent VA
Here's what a single day looks like supporting a first-fund syndicator running a $15M raise.
- 6:45 AM6:45 AM
Inbox Triage
42 overnight emails sorted. Three urgent ones flagged — an HNW investor requesting the offering memorandum, an LP with a capital-call question, and an unanswered warm referral. Draft replies ready for review by 7:15 AM.
- 8:00 AM8:00 AM
Calendar Coordination
Four investor calls confirmed. A one-page prep sheet created for each — who they are, their interest level, and three talking points. You walk into every call ready.
- 9:30 AM9:30 AM
CRM Update
Yesterday's two un-logged calls are now in the CRM. One investor moved from 'Interested' to 'Warm.' A 72-hour follow-up task is set. Nothing slips.
- 11:00 AM11:00 AM
Social Media
Your two-minute video gets formatted into a tight LinkedIn post with hashtags, scheduled for peak engagement, and sent to you for a 30-second approval.
- 1:30 PM1:30 PM
New Lead Processing
Three new website leads logged, intro email sequence triggered, and a heads-up sent to you: 'One looks strong — prior self-storage investor. Added to the hot list.'
- 3:00 PM3:00 PM
Follow-Up Queue
Seven investors opened your deck in the last 48 hours but went quiet. Personalized follow-ups drafted and queued. Six go out; one is flagged for a personal call.
- 4:45 PM4:45 PM
End-of-Day Report
A clean summary lands in your inbox: 42 emails processed, 11 CRM records updated, 3 leads logged, 6 follow-ups sent, 4 calls confirmed for tomorrow. You know exactly what happened today.
"This isn't a virtual assistant. It's a managed operations partner — and it runs like clockwork, every single day."
Imagine handing all of that off by next week.
Free 30-min call · No obligation
Everything Your VA Handles
A clear, defined scope — so you know exactly what's getting done every day.
Investor Communications
Inbox triage, investor-inquiry responses, follow-up drafts, priority flagging.
Calendar & Scheduling
Calendar ownership, call confirmations, meeting prep packets, time-zone coordination.
CRM & Pipeline
Daily CRM updates, lead-stage progression, investor tracking, follow-up tasks.
Reporting
Daily summaries, weekly pipeline snapshots, investor-tracker maintenance, LP update drafts.
Social Media
Posting approved content 3–4x/week, engagement monitoring, formatting.
Admin & Research
Document organization, data entry, market research, task tracking.
Not a Freelancer. A Managed Service.
Every Stellent VA is backed by The Stellent Onboarding — a full management system so quality, consistency, and coverage are never your problem.
Built-In SOPs
Standard operating procedures for every task, built with you during onboarding.
Daily Check-Ins
An end-of-day report every working day: what got done, what's blocked, what's next.
Weekly Performance Reviews
Your dedicated Client Success Manager reviews output quality every week.
Dedicated CSM
A single point of contact who owns quality — you never manage the VA's performance.
Trained Backup Coverage
If your VA is ever unavailable, a trained backup steps in. No disruption.
Quality Control
Output is spot-checked weekly for accuracy, tone, and completeness.
More Than a VA — A Fully Equipped Team Member.
Every VA arrives with the tools, workflows, management, and coverage already built in — so you get production from day one.
Premium Tools Included*
Your VA works with premium tools — Claude Pro, ChatGPT Pro, Canva Pro, and Microsoft 365 / SharePoint — all paid for by Stellent. No extra software costs passed to you.
AI-Enabled*
Every VA is AI-enabled, using the latest AI tools to work faster and deliver more in less time.
Secure by Default
Every VA operates through a company-managed VPN with device-level security, encrypted password vaults, and strict access controls — so your data, inbox, and CRM stay protected at all times.
Professionally Managed Workflows
Tasks are tracked and managed in professional project-management tools like ClickUp — so nothing gets lost and you always have visibility.
Daily Task Updates
You receive daily updates on task progress, completed work, and anything pending.
Bi-Weekly Quality Reviews
Your dedicated VA manager runs bi-weekly reviews to ensure quality standards are consistently met.
US-Hours Support
Your VA works US business hours, matched to your time zone.
US Holiday Aligned
Your VA's schedule aligns with US holidays (excluding federal holidays), so support lines up with how you work.
Vacation & Backup Coverage
Each VA gets 10 vacation days per year. If your VA is unavailable for more than 2 days, we backfill with a trained backup — no disruption to your operation.
* Premium tool subscriptions (Claude Pro, ChatGPT Pro, Canva Pro, Microsoft 365 / SharePoint) and AI tooling are fully included in your monthly engagement — no additional software costs, no license management on your end.
Led by operators who've sat in your seat.
Stellent's VA team is led by operators fluent in real estate and capital-raising workflows — investor relations, CRM hygiene, pipeline management, and LP communication. We've built the systems we now run for you.
Akash leads Stellent's strategy and operations, bringing deep experience in scaling real estate and capital-raising workflows.
Priyanka runs day-to-day delivery and client success, ensuring every VA engagement hits quality, consistency, and coverage standards.
Your Investor Data Stays Confidential.
You're sharing sensitive information about your investors and your raise. We treat it that way.
Strict Data-Handling Protocols
Every VA operates under documented protocols for accessing and storing investor information.
Signed Confidentiality Agreements
All VAs and management staff sign NDAs before touching a single client account.
Access You Control
You grant access. You revoke access. We never store credentials outside your systems.
The Math Is Simple.
Three options. One clearly carries the weight without the overhead.
Full-Time U.S. Hire | Freelancer Stack | Stellent Managed VAYOU | |
|---|---|---|---|
| Annual Cost | $55K–$70K + benefits | $30K–$60K (inconsistent) | $8,400 – $14,400 / year (PT or FT) |
| Training | 3–6 months to ramp | You train them yourself | Pre-trained on RE workflows |
| Management | You manage daily | You manage everyone | Fully managed for you |
| Backup if they leave | None | None | Trained backup included |
| Accountability | Reviews you run | No SLA, no reporting | Daily reports + CSM oversight |
| RE Knowledge | You teach it | None | Built into onboarding |
Full-Time U.S. Hire
- Annual Cost
- $55K–$70K + benefits
- Training
- 3–6 months to ramp
- Management
- You manage daily
- Backup if they leave
- None
- Accountability
- Reviews you run
- RE Knowledge
- You teach it
Freelancer Stack
- Annual Cost
- $30K–$60K (inconsistent)
- Training
- You train them yourself
- Management
- You manage everyone
- Backup if they leave
- None
- Accountability
- No SLA, no reporting
- RE Knowledge
- None
Stellent Managed VA
YOU- Annual Cost
- $8,400 – $14,400 / year (PT or FT)
- Training
- Pre-trained on RE workflows
- Management
- Fully managed for you
- Backup if they leave
- Trained backup included
- Accountability
- Daily reports + CSM oversight
- RE Knowledge
- Built into onboarding
Straightforward Monthly Pricing
No hourly games. No hidden fees. Pick the coverage your raise needs.
Half-Time Managed VA
20 hours / week
Best for solo syndicators and early-stage capital raisers.
- Inbox management
- Calendar ownership
- CRM updates
- Daily end-of-day report
- Social posting 3x/week
Free 30-min call · No obligation
Full-Time Managed VA
40 hours / week
Best for active fund operators and teams managing $10M+ raises.
- Everything in Half-Time
- Investor-relations support
- Full reporting
- Market & investor research
- Complete admin coverage
Free 30-min call · No obligation
Built by Operators Who Speak Your Language.
Our VAs are trained on real estate and capital-raising workflows — fluent in investor relations, CRM hygiene, pipeline management, and LP communication. We've sat in your seat.
Questions, Answered.
Everything most operators ask before their discovery call.
Stop Doing Your Own Admin.
Start Closing Your Raise.
Book a discovery call and we'll map exactly which tasks we can take off your plate first.
"Stellent's managed VA changed how we engage investors. We went from broad, generic outreach to hyper-personalized follow-up — and saw a 3x increase in commitments within the first quarter. Their team truly understands capital raising."
"The team at Stellent truly understands the intersection of operations and real estate. They built us a workflow that handles everything from investor inquiries to CRM hygiene and LP updates — all managed and incredibly reliable."
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30-minute call. No pitch, no obligation. You'll leave knowing exactly which tasks we can take off your plate first.